Submissions

NOTE: the Festival has now been moved to October 1 to 7 2018!

The Eurasian Film Festival (October 1-7 2018) accepts all UK and European and Asian films irrespective of length or genre. This includes, but is not limited to: fiction, documentary and short films. All submissions must have been completed after 1st of January 2016.  Only on-line submissions will be accepted through FilmFreeway.

PLEASE SUBMIT YOUR FILMS TO:Link to FilmFreeway submission website!

Submission dates for your diary
Submissions open: 15 March 2018 information speech topics
Earlybird deadline: 15 April  2018
Regular deadline:  15 May 2018
Late entry closure: 15 August 2018
Extended deadline: 1 September 2018

If you wish to request a Waive of Fees, please send an email to info@eurasianfilmfestival.uk

Eurasian Film Festival in Dacorum Submission Guidelines and Procedures 2018

Eurasian Film Festival in Dacorum 2018 will take place on October 1-7, 2018.. The festival aims to showcase cutting edge independent films from Europe and Asia

Please be sure to read the terms and conditions before submitting your film:

The  Eurasian Film Festival in Dacorum accepts all UK and European and Asian films irrespective of length or genre. This includes, but is not limited to: fiction, documentary and short films

All submissions must have been completed after the 1st of January 2016.  Feature submissions must not have previously been released in the UK on any format. 

Whilst the Eurasian Film Festival does not have a specific premiere restriction on submissions, premiere status will be a factor in decisions taken by the programming team, and may comprise a specific condition of an invitation to screen at the festival.

The festival charges fees for its film submissions.

Please note that all shipping and postage costs to and from the festival must be borne by the submitting party, including those for the film selection package for all prints, tapes and additional materials sent to and returned from Eurasian Film Festival. Films can be delivered and collected by hand from the festival office by arrangement.

Submission dates for your diary
Submissions open: 15 March 2018
Earlybird deadline: 15 April  2018
Regular deadline:  15 May 2018
Late entry closure: 15 August 2018
Extended deadline: 1 September 2018

Submission fees
For Short films (under 20 mins)
Before Earlybird deadline: £5
Before Regular deadline: £ 7
Before Late deadline: £ 10
Before Extended deadline: £ 15

For long shorts (films between 21 and 49 mins)
Before Earlybird deadline: £ 7
Before Regular deadline: £ 10
Before Late deadline: £  15
Before Extended deadline: £  20

For Documentary features
Before Earlybird deadline: £7
Before Regular deadline: £10
Before Late deadline: £15
Before Extended deadline: £20

For Feature films
Before Earlybird deadline: £ 10
Before Regular deadline: £15
Before Late deadline: £20
Before Extended deadline: £25

Procedures and Guidelines
Eurasian Film Festival endeavours to complete all selection procedures by 1 September 2018. Notification will be by email.

The Eurasian Film Festival is able to screen feature films on 35mm, DCP, and BluRay. Please note that DVD and certain high-resolution digital files will only be used as a screening format on extremely rare occasions. We accept feature films and documentaries in all of the above formats. Short and medium-length films must to be sent to the Eurasian Film Festival as DCPs. There may be some exceptions, strictly at the festival’s discretion.

Festival Address
Eurasian Film Festival Dacorum
c/o The Forum, Marlowes,
Hemel Hempstead, Hertfordshire,
HP1 1DN

Submission format
Films entered for selection must be submitted on-line only. PLEASE NOTE THAT ONLINE LINKS (OTHER THAN THE FILMFREEWAY ONLINE SCREENING PLATFORM) WILL NOT BE ACCEPTED.

Screening format can be 35mm, BluRay and DCP for feature films, with short films to be submitted on DCP, with some exceptions.

Submission eligibility
The Eurasian Film Festival in Dacorum submissions criteria are as follows:

  • Short Films to a maximum length of 20 minutes.
  • Films between 21 and 49 minutes in length are accepted, categorised as ‘mid length’ films. All films of 21 minutes or more must be submitted in this category, or they will not be considered.
  • Feature Films minimum length of 50 minutes including fictional narrative, documentary, animation, and experimental, music video or any crossover of the above.
  • Exploitation or pornographic films will not be accepted.

The Eurasian Film Festival welcomes submissions from all sectors of the European and Asian filmmaking community. The festival also actively encourages the participation of films that can be categorised as being of particular relevance to Dacorum borough. To qualify under the ‘Dacorum borough’ category the film must fit at least one of the following criteria:

  • The producer, director or writer lives, works or studies in Dacorum borough.
  • A significant part of the film’s production or post-production took place in Dacorum borough.
  • The film significantly reflects one of the many communities or cultures of Dacorum borough – this may include UK wide and world cinema – or seeks to promote the rich cultural diversity of Dacorum borough.

The Eurasian Film Festival reserve the right to use any material provided to us for marketing purposes. All films in a language other than English must be subtitled or submitted with a script translated into English.

Submission Fee Waiver: Dacorum borough Residents, Employees, Students
Submission is free of charge for residents, employees and students of the Dacorum borough. In order to request a fee waiver, please email mkarsakbayeva@gmail.com with the subject THR FEE WAIVER followed by the title of your film, including proof of your Dacorum borough address, employment, or place of study. Please send a photocopy of one of the following forms of evidence:

– A utility bill (e.g. gas, electricity, water, telephone)
– A bank/building society statement
– A Council tax bill
– A pay slip
– Proof of enrollment on Dacorum borough full-time course
– Valid College/University student card

NB: Proof must be dated within 6 months of your submission date.

Shipping and postage

PLEASE NOTE THAT ALL SHIPPING AND POSTAGE COSTS TO AND FROM THE FESTIVAL MUST BE BORNE BY THE SUBMITTING PARTY; including, if the film is selected, all prints, tapes and additional materials sent to and returned from Eurasian Film Festival. Eurasian Film Festival will not accept COD shipments and will not absorb any fees incurred in British customs. All charges must be pre-paid. Eurasian Film Festival will not accept submissions if customs and delivery fees have not been paid by the submitting party. To avoid customs fees, please ensure all tapes and/or prints are labelled ‘For temporary, cultural purposes only. No commercial value. Non-pornographic.’

Selection of films
Features and shorts will be selected by festival programmers and guest programmers. Eligible submissions are reviewed and selected under the following criteria:

  • Quality of narrative and production values
  • Independent nature of the production
  • Relevance to overall EFFD Criteria, including competition selection criteria
  • Limitations and availability of screening slots
  • Availability of film rights for distribution

Eurasian Film Festival endeavours to complete all selection procedures by 1 September  2018 and to inform submitting parties, by email, of the festival’s decisions on or shortly after that date. Successful submitting parties will receive a Filmmaker’s Pack that will include important information on print transport, press and publicity, accreditation, contact information and how to maximise their Eurasian Film Festival experience.

Whilst the Eurasian Film Festival does not have a specific premiere restriction on submissions, premiere status will be a factor in decisions taken by the programming team, and may comprise a specific condition of an invitation to screen at the festival.

Please note that shortlisted titles for each festival award will be selected ahead of the Eurasian Film Festival’s 2018 programme announcement, with all nominated filmmakers informed of their competition selection by 10 September 2018.

The selected film (in film print, electronic format or tape) must be received at the Eurasian Film Festival Festival Office no later than 21 days prior to its scheduled screening.

Festival screenings and scheduling
Eurasian Film Festival is able to screen 35mm, DCP and BluRay for feature films, and short films from DCP. DVDs, files and other formats will only be used on rare occasions, and strictly by agreement. Eurasian Film Festival aspires to provide the best quality projection possible but will not be held liable for any failure in the technical quality of the projection. Eurasian Film Festival assumes that the submitting party or filmmaker or print source company has insured for damage and loss of the festival print or tape. Screenings are scheduled at the discretion of Eurasian Film Festival. Whilst every effort will be made to adhere to the published schedule, Eurasian Film Festival reserves the right to make changes at any time for any reason. Eurasian Film Festival will not be liable for any costs claimed as a result of a change in scheduling.

No film may be withdrawn from the festival programme after its selection, and no film may be screened outside the Festival during the Festival and before its official presentation without the agreement of Eurasian Film Festival. This will include any premiere status that was stipulated by the festival in offering said film a position within the Eurasian Film Festival programme. All enquiries on the above may be directed to info@eurasianfilmfestival.uk

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